Administrative Assistant

San Mateo, CA
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As the Administrative Assistant, you will assist in maintaining the office environment and supporting the team such that guests and employees alike have a positive experience. You will see many parts of the business and be closely involved in the daily operations of Alluxio. We need a highly organized, flexible, detail oriented and enthusiastic person to join our San Mateo headquarters. We’re looking for someone with a positive, outgoing attitude, a knack for stellar first impressions, and a passion for creating a fun, social, and engaged office environment.


  • Welcome visitors to the office
  • Book travel and accommodations for the executives and/or visitors coming to Alluxio
  • Assist management improve and establish culture in our office
  • Plan company events with the help of the extended team such as offsites, happy hours, celebrations, team building, etc.
  • Assist in planning external events, such as meetups, conferences, etc.
  • Consistent maintenance of the office space, supplies, equipment, team calendars
  • Assist in the on-boarding process of new hires
  • Order meals, snacks, and beverages to keep our team happy and productive
  • Drive ad hoc projects assigned by management, as needed

Minimum Qualifications

  • Associate’s degree or higher, or at least 3 years of relevant experience
  • Extraordinary attention to detail and organization, with the ability to juggle multiple projects and wear different hats
  • Strong verbal and written communication skills
  • Is personable, dependable, hardworking and loves to work in a collaborative environment with people who also exhibit these qualities
  • Ability to adapt to changes and remain calm in chaotic and ambiguous situations
  • Proficiency with Google Apps and MS Office, with the ability to quickly pick up different tools and applications


  • In building gym
  • Medical, dental, and vision health insurance
  • PTO, paid holidays
  • Competitive salary
  • Fully stocked kitchen with healthy snacks & beverages
  • Team-building activities
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