Operations

Administrative Assistant

San Mateo, CA
Apply Now
As the Administrative Assistant, you will assist in maintaining the office environment and supporting the team such that guests and employees alike have a positive experience. You will see many parts of the business and be closely involved in the daily operations of Alluxio. We need a highly organized, flexible, detail oriented and enthusiastic person to join our San Mateo headquarters. We’re looking for someone with a positive, outgoing attitude, a knack for stellar first impressions, and a passion for creating a fun, social, and engaged office environment.

Responsibilities

  • Welcome visitors to the office
  • Book travel and accommodations for the executives and/or visitors coming to Alluxio
  • Assist management improve and establish culture in our office
  • Plan company events with the help of the extended team such as offsites, happy hours, celebrations, team building, etc.
  • Assist in planning external events, such as meetups, conferences, etc.
  • Consistent maintenance of the office space, supplies, equipment, team calendars
  • Assist in the on-boarding process of new hires
  • Order meals, snacks, and beverages to keep our team happy and productive
  • Drive ad hoc projects assigned by management, as needed

Minimum Qualifications

  • Associate’s degree or higher, or at least 3 years of relevant experience
  • Extraordinary attention to detail and organization, with the ability to juggle multiple projects and wear different hats
  • Strong verbal and written communication skills
  • Is personable, dependable, hardworking and loves to work in a collaborative environment with people who also exhibit these qualities
  • Ability to adapt to changes and remain calm in chaotic and ambiguous situations
  • Proficiency with Google Apps and MS Office, with the ability to quickly pick up different tools and applications

Benefits

  • In building gym
  • Medical, dental, and vision health insurance
  • PTO, paid holidays
  • Competitive salary
  • Fully stocked kitchen with healthy snacks & beverages
  • Team-building activities
Apply Now